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Privacy Policy

Last updated: October 16, 2026

1. Introduction

Welcome to Google Academy Birgunj’s School Management System (“we,” “us,” “our”). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our school management portal.

2. Information We Collect

We only collect personal data that is necessary for the operation of the school management system. This may include:

  • Contact information: name, email address, phone number, and address
  • Identification information: admission number, roll number, student ID
  • Academic information: class, section, subjects, marks, attendance records
  • Financial information: fee payments, invoices, receipts, and outstanding balances
  • Photos: student and staff profile photos (voluntarily uploaded)
  • Authentication data: email and hashed password (via Firebase Auth)

3. How We Use Your Information

We use your information to:

  • Provide and maintain the school management portal
  • Process fee payments and generate receipts
  • Record attendance and academic marks
  • Send school announcements and communications
  • Generate ID cards, report cards, and transfer certificates
  • Manage staff payroll and leave requests
  • Improve and secure our services

4. Information Sharing

We do not sell or rent your personal information to third parties. We may share data only with:

  • Firebase: For authentication and database hosting
  • Cloudinary: For storing profile photos and school logos
  • Authorized school administrators and staff, on a need-to-know basis

5. Data Retention

We retain personal data only as long as necessary to fulfill the purposes outlined in this policy. Students who are archived (not permanently deleted) retain their academic and financial records for historical purposes. You may request deletion of your personal data by contacting the school administration.

6. Your Rights

You have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate data
  • Request deletion of your personal data
  • Withdraw consent where processing is based on consent
  • Lodge a complaint with the school administration

7. Security

We implement appropriate technical and organizational measures to protect your personal data, including encryption in transit and at rest, access controls, and audit logging for financial and administrative operations.

8. Cookies

We use essential cookies for authentication and session management. See ourCookie Policyfor details.

9. Contact Us

If you have questions about this Privacy Policy, please contact the school administration.